Please complete the event application below to submit your interest in hosting your event at Mylan Park. Please note that submitting this application does NOT book your event or secure your event dates. A staff member will contact you to discuss your event after receiving your submitted application. Once the completed application is received, you will be contacted by Mylan Park Staff to review: Scheduling, facility/location(s) requested, and all event details. Facility reservation rates and additional charges for equipment and services. Insurance requirements. Applicable security, health, safety, park, local, state, and federal laws, and regulations. Questions? (304) 973-9733 / [email protected] LET US HELP YOU PLAN YOUR NEXT BIG EVENTAre you a First-Time Applicant?(Required) Yes No Responsible Party Information:Name(Required) Title(Required) Phone(Required)Email(Required) Address(Required) Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Organization Information:Name(Required) Phone(Required)Email(Required) Website(Required) Address(Required) Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Federal ID#:(Required) State Registered in:(Required) For-Profit Non-Profit EVENT SCHEDULE / REQUESTED LOCATIONS, EQUIPMENT AND SERVICESSet-Up DayDate(Required) MM slash DD slash YYYY Attendance(Required) Begin Time(Required) Hours : Minutes AM PM AM/PM End Time(Required) Hours : Minutes AM PM AM/PM Event DaysStart Date(Required) MM slash DD slash YYYY End Date(Required) MM slash DD slash YYYY Attendance(Required) Begin Time(Required) Hours : Minutes AM PM AM/PM End Time(Required) Hours : Minutes AM PM AM/PM Breakdown DayDate(Required) MM slash DD slash YYYY Attendance(Required) Begin Time(Required) Hours : Minutes AM PM AM/PM End Time(Required) Hours : Minutes AM PM AM/PM Requested Location(s) of Event: (check all boxes that apply)(Required) Anker Fields Complex (Entire Complex) Dale Miller Field (includes Dale Miller field batting cages and press box) Shilling Field (includes Shilling field batting cages and press box) Lynch Field (includes Lynch field batting cages) ISS Field (includes ISS hitting station and press box) Ticket Office Anker Fields Complex Parking Lot Hazel and J.W. Ruby Community Center - Event Complex Hazel and J.W. Ruby Community Center - Sports Complex Hazel & J.W. Ruby Community Center Parking Lot March-Westin Complex (Entire Complex) Upper Turf Field Lower Turf Field March-Westin Complex Parking Lots Multipurpose Turf Field Park Pavilion Fair Grounds (Includes Hazel & J.W. Ruby Community Center Parking Lot, Park Pavilion, Gazebo, Green Space, Multipurpose Turf Field, and RV/Vendor Parking Sites) RV/Vendor Parking Sites Additional Equipment Requests: (check all boxes that apply)(Required) Spider Boxes Fencing/Barricades PA System Tables Forklift Chairs Scissor Lift Pipe and Drape (available in 8’ft or 4’ft high X 10’ft long sections) Field Lights Field Lights Start Time(Required) Hours : Minutes AM PM AM/PM Field Lights End Time(Required) Hours : Minutes AM PM AM/PM Additional equipment requests:(Required)EVENT DETAILSEvent Name:(Required) Purpose of event:(Required) Fundraiser Awareness Festival Concert Expo Tradeshow Other Other, please explain:Expected maximum attendance:(Required) Expected sustained attendance:(Required) Has this event been held in the past?(Required) Yes No If yes, please list the past dates, locations, and attendance:(Required)Event Description:(Required)Mylan Park Website Calendar & Entrance Marquee Description: (list what information you would like us to place on Mylan Park’s Website Calendar and Entrance Marquee)(Required)Charging for Admission:(Required) Yes No If yes, how much?(Required) Additional Power Needed:(Required) Yes No ***Direct connections to electrical panels require inspections and final approval through the State Fire Marshal’s Office and the work completed by a licensed electrician. ***Entertainment:(Required) Yes No If yes, what type of entertainment? Any notable performers?(Required) Music:(Required) Yes No If yes, what music format(s) will be used? (amplified, acoustic, recorded, live, MC, DJ, etc.):(Required) Fireworks and Flame Effects:(Required) Yes No Name and Contact of Company conducting the show:(Required) *** A permit and fire watch is required for all pyrotechnic displays through the State Fire Marshal’s office. ***Food & Beverage/Catering: Are you planning to have food vendors at your event?(Required) Yes No You will be required to submit a vendor list to Mylan Park's contracted food vendor for approval.Mylan Park has a contracted food vendor that all food and beverages need to be purchased through. Do you need food and beverage for your event?(Required) Yes No *** The State Fire Marshal’s Office and County Health Department must be notified 30 days prior to event. All food vendors must be inspected to ensure compliance prior to serving food. ***Traffic, Parking, & Transportation Plan: *** A detailed traffic, parking, and transportation plan must be submitted along with application. All parking spaces that are impacted by an event will be billed accordingly. ***Will you charge for parking?(Required) Yes No Sanitation & Waste: Will you require more than two 8 cubic yard waste containers per event?(Required) Yes No ***All facilities and grounds must be cleaned up immediately after the completion of the event or you will be subject to additional fees. ***Portable Toilets:(Required) Yes No *** All portable toilets must be removed within 24 hours. The number of portable toilets and hand washing stations required are determined by the number of persons in attendance, the length of the event, and if you are serving alcohol. ADA accessible toilets are required. ***LAW ENFORCEMENT, SECURITY, EMERGENCY, HEALTH & SAFETY REQUIREMENTS AND SERVICES Security & Law Enforcement: Your event may require security services based on expected attendance and other risk factors such as alcohol or event type. Depending on your event type, it may be possible to supplement Law Enforcement services with a private third-party security company if their security plan is approved by a local Law Enforcement Agency. If you want to use a private security company, their proposed security plan must be presented along with their business license and contact information with this event application. A local Law Enforcement Agency will review the plan and inform you if it meets their requirements. Emergency Medical Services: Your event may require Emergency Medical Services which will be determined using this application, your Site Plan and Narrative, and any additional information requested during your event meeting. State Fire Marshal’s Office and County Health Department: The State Fire Marshal’s Office and County Health Department may need to inspect your event. This will be determined using this application, your Site Plan and Narrative, and any additional information requested during your event meeting.Type your name as a signature(Required) Date(Required) MM slash DD slash YYYY
